Minutes of the Board of Directors of the

Patterson Lake Association of Lanark Highlands

407 Hardwood Ridge Rd

October 1, 2006

Present: Lorne Bowerman, Jack Hobbs, Ted Manning, and Howard Stanley.

Regrets: Rhodena Bell and Patrick Gilliland

1. Lorne opened the meeting at 2:15 PM. He reported that Rhodena has phoned him to say that she was ill. She said that she supported the approval of the last minutes, the AGM minutes, the revised Articles and By-laws, and the appointment of an auditor. Howard moved seconded by Ted that the distributed agenda be accepted. Carried.

2. Minutes: Howard moved seconded by Ted that minutes of the last Board meeting on August 27, 2006 be approved. Carried. Jack moved seconded by Howard that the minutes of the AGM on September 3, 2006 be approved. Carried.

3. Elections: Ted nominated Lorne for president, Rhodena for Secretary, and Howard for Treasurer. Lorne ask for further nominations. Jack moved seconded by Ted that nominations cease. Carried. The Board warmly welcomed those who were elected..

4. Finances: Howard reported that there were 49 memberships received to date for a total of $980. The money has been deposited in the Association's bank account. Ted presented the meeting with $70 cash which was left from the Hardwood Ridge Rd road area for lake association support prior to incorporation. Jack moved seconded by Howard a motion of thanks for their donation. Howard will deposit it in our bank account. A good discussion was held on the handling of revenue and expenses. The following regulation was adopted:

Regulation 1.01 - Revenue and Expenditure of Funds

The treasurer of the Association shall receive and deposit all funds in the bank account of the Association. There shall be no petty cash. All payments shall be made by cheque.

Three members of the Board shall be designated as signing officers. Each cheque shall be signed by two of the signing officers. Although it is desirable to not have a Board member signing a cheque made out to him or her, nevertheless it can be done if the other signing officer is unavailable.

All expenditures shall be approved by the Board prior to payment. If necessary between Board meetings, approval may be obtained by electronic mail. The minutes shall be provided to the auditor as part of the audit procedure.

Typically, after the Board approves some action involving the expenditure of funds, a director expends his or her funds to do the action, and then bills are submitted to a Board for approval and reimbursement.

Lorne requested payment of bills that he had incurred on behalf of the Association. These were: Ontario incorporation fee - $155.00; NUANS name search - $21.35; envelopes and stamps for mailings - $117.20; copying for mailings- $24.70; and Watsons Corners hall rental for the AGM - $75.00. This totalled $393.28. Jack moved seconded by Ted that the expenses be reimbursed. Carried.

5. Auditor: A long discussion was held on auditors and whether an auditor could also be a member of the association. All attendees provided examples of not for profit or charitable organizations where this was done. The Board is comfortable with an auditor being a member, providing of course that he or she is not a director. Ted moved seconded by Jack that Bud Kern of 101 Lakeside Rd be appointed auditor of the Association. Carried.

6. Articles & By-Laws: Lorne reviewed the progress to date and noted the contribution of Ken Potter and Kathleen Sullivan. Lorne requested that the changes made to date be adopted. Jack moved seconded by Ted that the Revised Articles & By-Laws be accepted. Carried. Lorne said that the revision work will continue.

7. Lake Level: Lorne reported that there were 69 survey forms returned with 59 in favour and 10 against. Ted noted the strong mandate that the Association had been given to manage the lake. The members noted the direction from the AGM to do more research on the effects of any possible level changes. We all agreed that there was considerable mis-information being circulated. After a good discussion, it was decided to develop a lake management plan. Lorne will write MVC and MNR asking for guidance on preparing the plan. Ted will draft a letter to go to Leonard Echlin to review the current situation and ask for possible Township funding for developing a plan.

8. Membership: Lorne made and signed a affidavit to make a list of members as required by the Corporations Act. This was witnessed by Howard and Ted. Howard and Jack both brought to the meeting the fact that some people who attended the AGM simply turned in their Survey form and went into the hall without paying dues. We will have to develop a better control method for next year. Lorne gave the meeting a spreadsheet showing eligible members and actual members, as follows:

Note: An Eligible Member is a property owner on one of the Lake roads, or has shoreline on Patterson Lake, or has deeded access to Patterson Lake. A person can only have one membership regardless of the number of properties that he or she owns. An Actual Member must be an eligible member who has paid the Association dues.

9. Culverts: The culverts are being cleaned every few days, but we do not know who is doing it. The present level is about 6" above the bottom of the north culvert. There is a considerable accumulation of debris on the side of the road. We will contact the Township to determine their involvement in culvert cleaning and the MVC to see what effect the debris has on the lake. Everyone agreed that the culverts need to be totally clear from October to Spring to reduce the risk of flooding and that the Association should work directly with the Township to make certain that this was done in an effective manner. As the plan evolves, a formal way to manage the cleaning will be developed.

10. Mailing: It was moved by Howard and seconded by Ted that a mailing be done to all eligible members. A letter, newsletter, and the AGM minutes will be included. Lorne will circulate drafts to the Board. The target date for mailing is October 15, 2006

Next Meeting

10. Jack thought we should hold some of the meetings in Ottawa where 5 of the 6 live. Lorne said it was not problem providing the Board agreed. The next meeting was set for April 15, 2007 at 6 Lipstan Ave in Ottawa at 2:00 PM.

Adjournment

11. Ted moved seconded by Howard that the meeting adjourn at 3:45 PM. Carried.

Contact List

In the listing below, "(H)" means "home" and "(L)" means "Lake".

Rhodena Bell, Box 32, McDonalds Corners, ON K0G 1M0

(H)613-267-5291 (L)613-278-2562 purdonbell@perth.igs.net

Jack Hobbs, 293 Porcupine Way, RR 1, McDonalds Corner, ON K0G 1M0

(Cell)613-860-0605 jack@people1st.ca

Lorne Bowerman, (L) 151 Lakeside Road, (H) 6 Lipstan Ave, Nepean, ON K2E 5Z3

(H)613-225-7904 (L)613-278-2813 lorne@bowerman.ca

Ted Manning, (L) 407 Hardwood Ridge Road, (H) 1980 Saunderson Dr, Ottawa, ON K1G 2E2 (H)613-521-0594 (Cell)613-866-0594 tmanning@rogers.com

Howard Stanley, (L)632 Fairs Way (H) 313 Hinchey Ave, Ottawa, ON K1Y 1M1

(H)613-722-6846 (L)613-278-1064 howard.stanley@statcan.ca

Patrick Gilliland, (L)5th Concession B (H)33 Garrison St, Ottawa, ON K1Y 2V1

(H)613-722-1439 patrick@inkpotproductions.ca